·Organizational skills, Time Management
skills and ability to multi-task
·Ability to communicate/relate well with
people at all levels in all situations
·Willingness to work overtime in order
to meet deadlines;
·Excellent verbal and written
communication skills in English and Mandarin.
·Proficiency with software applications
such as MS Word, Excel, PowerPoint, MS Outlook, MS Project, etc
·Must have demonstrated proficiency in preparation
of presentation materials
·Provide administrative support to the
team of Engineering Center Steyr, China Representative Office
·Ensures accurate, professional and timely
deliverables of administrative assignments
·Be guided by the Organizational Values
and Value-Based Behaviours.
administrative support to the Managers, team members and others, as designated,
including but not limited to the following:
Provide administration support for reports of sales,
arrangements (includes visa, ticket, etc.)
Create and update
Filing, copying and
other routine administrative tasks;
Properly maintain files.
and administrative support (ie. fa****ng, photocopying, mail sorting);
letters, presentations, spreadsheets, etc. using MS Office (Word,
coordinate and assemble relevant meeting materials and prepare agendas as
Assist with the
preparation and proofreading of quarterly and year-end reports and
employee’s billable / non-billable hours time tracking & with some HR
and support to push customer payments
Assist customers and
program manager in tracking invoices and due payments
Keep tracking list of
all due and overdue payments for ECS China business
be in regular contact
with ECS finance to update and assist on payments and invoices
time to time, work on special assignments as specified by Manager,
necessary, travel on behalf of sales or project managers
discretion and treat with confidentiality sensitive information, whether it is
spoken or written.
and assist management and employees in maintaining effective communication.
with coordination of special events such as travel arrangements, visas etc. for
independently, planning and scheduling work to achieve assigned task in
other duties as requested by the Global Engineering Manager or his designee.
required to work overtime from time to time to support specific meetings or
complete assigned tasks.
to the Sales Director (ECS China) and is accountable to him/her for the
effective discharge of his/her responsibilities.